The thrust of e-enablement of businesses, must not overlook the need for reduced hardcopy paper in the work place and transforming your existing paper based documents into electronic archives. Document Management System (DMS) is the use of a computer system and software to store manage and track electronic documents and electronic images of paper based information captured by the use of a document scanner. Converge Solution Inc. has the experience and skill set for your business to adopt this technology. DMS is one of the precursor technologies to content management and provides some of the basic functionality, enabling controls, intelligence and management capabilities onto otherwise “dumb” documents making access easier.
The key features in document management include:
o Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes do not overwrite another’s.
o Supports the “green” economy/environment
o Reduction in real estate for archiving and document storage space
o Enhancement in business continuity – reduced threat of fire and water damage.